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CRM automation for HVAC companies

A CRM that keeps itself current, so your team can focus on customers. CRM automation set up for HVAC companies, connected to ServiceTitan, Housecall Pro or Jobber, and run for a flat monthly fee.

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The time you get back

Typical weekly savings for HVAC contractors using Super Intelligence (SI) automation.

  • Answering and returning calls9 3 hrs a week
  • Following up open estimates4 1.5 hrs a week
  • Maintenance-plan renewal calls3 1 hr a week
  • “Where’s my tech?” updates3 1 hr a week
  • Collecting on invoices3 1 hr a week

How it works

  1. We map how you actually work

    We turn your real process into pipeline stages in ServiceTitan, Housecall Pro or Jobber, or recommend a CRM that fits better if needed.

  2. Data enters itself

    Forms, calls, chats and emails create and update records automatically, with the source attached.

  3. Tasks appear on their own

    Each stage change creates the next task with an owner and a due date.

  4. Milestones trigger the next step

    When the homeowner commits, requests for system make, age and photos of the unit go out without anyone having to remember.

  5. Clean-up runs nightly

    Duplicates are merged, and records missing key details are flagged for a quick fix.

At a glance

Typical time saved
4–8 hours a week
Time to launch
2–4 weeks
Connects to
ServiceTitan, Housecall Pro or Jobber

A CRM is most valuable when it’s always current. We map your pipeline to how your team actually sells, then automate everything around it: contacts created from forms and calls, tasks assigned on stage changes, follow-ups scheduled, duplicates merged, and next steps triggered without anyone clicking a thing.

Ground rules

Your emergency rules are followed exactly: after-hours pricing, the on-call list, and no arrival time promised until dispatch confirms it.

We automate around your process; we don’t force a new one on you. If a step needs a person’s judgment, it becomes a task, not an automation.

Questions

Will it work with ServiceTitan, Housecall Pro or Jobber?

In most cases, yes. If your software has an API or a Zapier or Make connector, we connect directly; if not, we use email parsing or a synced calendar. We confirm it in the free audit before you pay anything.

We don’t have a CRM. Is that a problem?

No. We’ll recommend one that fits your size and budget, set it up, and import your existing contacts and spreadsheets.

Can you fix the CRM we already have?

Usually yes. Most rebuilds start with cleaning the data and simplifying the pipeline before any automation goes on top.

Related

More for HVAC companies

CRM automation in other industries

See where your week goes

Book a free 30-minute automation audit. We’ll map the work robots can take over and recommend one place to start.

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